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CAB Constitution


 

Constitution of the Young Harris College Campus Activities Board

 

Revised February 23, 2011

Preamble

The Campus Activities Board (CAB) is a volunteer student organization that contributes to the social, cultural, and educational development of students, faculty and staff at Young Harris College by providing a variety of developmental programs and services implemented by CAB.

Article I: Name

The name of the organization shall be the Campus Activities Board of Young Harris College, hereafter referred to as CAB.

Article II: Purpose and Goals

Section A: The purpose of this organization shall be to:

  • Remain responsive to ALL student’s needs, attitudes and interests;
  • Provide a comprehensive and diverse program schedule during the academic year that responds to those interests;
  • Facilitate the social and intellectual development of students by providing opportunities for student involvement and leadership development; and
  • Support the College’s recruitment and retention efforts by providing meaningful activities that impact the quality of campus life and each student’s satisfaction with their college experience; and
  • Achieve its purpose, this organization shall, at the discretion of the President and Vice-President, follow Robert's Rules of Order for parliamentary procedure, which shall be explained to each officers upon being selected into office, along with a copy of CAB’s Constitution.

Section B: The goals of this organization shall be to:

  • Offer a variety of programs to the student population that meets the needs of ALL students;
  • Work to involve students in the campus community by providing diverse activities that reach the most of the student population;
  • Compliment the academic programs of the College;
  • Promote individual and group self worth and dignity; and cultivate student leadership, service learning, civility, time management and responsibility.
  • Constantly be recruiting new members to join and participate in CAB’s of events.

Article III: Membership

Section A: General Membership Qualifications

Any member of the student body who wishes to join CAB must have a cumulative GPA of 2.0 or higher.  First term freshman will be considered members for one term until a cumulative average is calculated. Members must be in good disciplinary standing with the College. Application for general membership will be open and ongoing throughout the school year. Membership will be granted to any students who meet the eligibility requirements. No student shall be denied membership because of race, color, national or ethnic origin, disability, sex, religion, or sexual orientation.

Section B: Officer Membership

Any member who wishes to become an officer in CAB must have a cumulative GPA of 2.5 or higher.  First term freshman will be considered an officer for one term until a cumulative average is calculated.  Officers must be in good disciplinary standing with the College.  Officers shall be elected by the President, Vice President, and the advisor of CAB.  No student shall be denied membership because of race, color, national or ethic origin, disability, sex, religion, or sexual orientation.

Section C: General Member Attendance

Members are encouraged to attend all meetings but will not be penalized for failing to do so. Members are also required to attend at least three (3) CAB events per semester to be considered an active member.  Members who attend meetings and events will receive incentives to be determined by the officers.

Section D: Officer Attendance

Officers are required to attend all weekly meetings unless approval has been granted from the advisor prior to the meeting.  They are also required to attend all events in their committee as well as supporting as many other events as possible.  After three (3) missed meetings or committee events without prior approval, the officer will be asked to resign from his or her position. 

Article IV: Officers and Committee Chairs

Section A: Officers

CAB shall consist of four (4) officers comprised of the following:

  • President
  • Vice President
  • Secretary/Treasurer
  • Sound and Lighting Technician

Section B: Committee Chairs

CAB shall consist of four (4) committee chairs comprised of the following:

  • Social Activities Chair
  • Special Events Chair/Special Events Co-Chair
  • Coffee House Chair
  • Ideas and Issues Chair

Section C: Selection Process for Officers and Chairs

The members who wish to apply for an officer or chair position must complete an application in which they will deliver to the CAB advisor. Applications will be available during the spring semester and will be provided to all interested CAB members. The CAB advisor, the President, and/or the Vice President will then hold interviews in order to select the remaining officers.

Section D: Responsibilities of All Officers and Chairs

  • Attend weekly meetings.
  • Promote CAB events.
  • Uphold and abide by all College policies and procedures and the CAB constitution.
  • Develop a comprehensive schedule of campus events and the coordination of the daily operations of CAB.
  • Plan, implement, and evaluate all campus activities.

Article V: Officer Duties and Responsibilities

Section A: President

  • The president will conduct regular meetings including creating and providing an agenda for each meeting.  
  • The president is responsible for making sure each detail is ready for each event by working along with the officers and committee chairs.
  • The president will work closely with the Director of Campus Activities and have a scheduled weekly meeting to discuss details pertaining to CAB projects and events.
  • The president will serve as the official CAB representative on select committees [i.e. Presidents’ Council and Student Government Association (SGA) meetings.
  • The president will serve as an ex officio member of all committees.

Section B: Vice President

  • In absence of the President, the Vice President will assume all duties of the president until he/she returns.
  • The Vice President is responsible for updating and reminding members of times they have volunteered to work (i.e. events, programs, etc.).
  • The Vice President oversees all phases of the election process during annual and other necessary elections (Except when running for a position on the board).
  • The Vice President will research ways to improve CAB as an organization as well as recruiting new members.
  • The Vice President will act as the sergeant of arms in order to keep order during meetings.

Section C: Secretary/Treasurer

  • The Secretary/Treasurer is responsible for keeping minutes and records of all CAB meetings.
  • The secretary/ treasurer will work to assists the Director of Campus Activities and the President with creating and maintaining the CAB budget and other financial records.
  • The Secretary/Treasurer will serve as a member of the executive committee and is a voting member of CAB.

Section E: Sound and Lighting Technician

  • The Sound and Lighting Technician is responsible for the setup of all sound, movie projection, basic stage lighting and band equipment.
  • The Sound and Lighting Technician must have a good working knowledge of proper sound equipment set up and be able to facilitate sound checks for all events.
  • The Sound and Lighting Technician must check with the Director of Campus Activities each week to discuss technical needs for the weekly event.

Article VI: Committee Chair Duties and Responsibilities         

Section A: Social Activities Chair

  • The Social Activities Chair is responsible for all planning, implementing, and evaluating entertainment programs and events. This includes, but is not limited to, all outside entertainment such as comedians, concerts, laser tag, casino night, weekend event, etc.
  • The Social Activities Chair is a voting member of the CAB.

Section B: Ideas and Issues Chair

  • The Ideas and Issues Chair is responsible for planning, implementing, and evaluating educational and awareness programs, games/tournaments, and all activities that deal with film and cinema. This includes, but is not limited to, lectures, social and diversity issues, alcohol awareness week, cultural nights, breast cancer month, black history month, pool tournaments, bingo nights, poker nights, movie nights, etc.
  • The Ideas and Issues Chair must plan at least one event with the Multicultural Student Council (MSC).  
  • The Ideas and Issues Chair must plan all aspects of each tournament/game to its entirety including recruiting players, event prizes, logistics, etc.  
  • The Ideas and Issues Chair is responsible for assisting with the set up and breakdown of all movie nights and movies on the lawn.
  • The Ideas and Issues Chair is a voting member of CAB.

Section C: Special Events Chair and Co-Chair

  • The Special Events Chair and Co-Chair are responsible for planning, implementing, and evaluating all major events such as Fall Fest, Spring Fest and Welcome Week for fall and spring.
  • The Special Events Chair and Co-Chair must plan all aspects of each event to its entirety, including events, acts, music, organizing of campus groups, logistics, etc.
  • The Special Events Chair and Co-chair are voting members of CAB.

Section D: Coffee House Chair

  • The Coffee House Chair is responsible for planning, implementing, and evaluating activities around monthly coffee house theme such as low cost live bands, talent shows, poetry slams, etc.
  • The Coffee House Chair must plan all aspects of each event to its entirety, including coordinating volunteers, setting up, sound checks, logistics, etc.
  • The Coffee House Chair is a voting member of CAB.

Article VII: Additional Clauses

Section A: Constitution Amendment Policy

The Constitution shall be reviewed every spring by the Vice President of CAB.  If necessary, the Constitution can be amended and submitted to the advisor, officers, and committee chairs to be voted into action.  Changes to the Constitution must be supported by two-thirds (2/3) vote of all officers and committee chairs.

Section B: Dismissal

If a member fails to meet any requirements in the Constitution, he or she can be dismissed from the CAB position held.  A warning prior to dismissal is required to be given by the advisor. However, the final decision of a member being dismissed from CAB is upon the president and advisor’s discretion.

Section C: Resigning Clause

If a member wishes to resign his or her position from CAB, a formal resignation letter must be submitted to the advisor/president one week prior to resigning or he/she will not be eligible to apply for CAB the following academic year.

Section D: Voting

Voting for CAB is open to all officers, committee chairs, and advisor.  To successfully pass a vote, two-thirds (2/3) vote is required, except during election of new officers.

Section E: Meetings

Meetings for officers are every week and will be determined at the first official CAB officers’ meeting.  General members’ meetings are biweekly and will also be determined at the first official CAB officers’ meeting.

Section F: CAB Retreat/Training

All officers are required to attend CAB’s retreat/training in August which is normally held the week before classes begin unless he/she receive approval from the Advisor/Director of Campus Activities.